MYPOSTE Digital Mailbox & Letter Scanning Service Explained
What is MYPOSTE?
MYPOSTE is a digital mailbox and mail scanning service that transforms physical postal mail into digital documents. Instead of receiving letters at a home or office address, mail is delivered to a dedicated MYPOSTE mailing address where it is securely processed, scanned, and made available online.
The service enables individuals, remote workers, expatriates and businesses to access their postal mail from anywhere in the world without needing physical access to a mailbox.
⸻
How the service works
1. Receive mail
Each customer receives a dedicated MYPOSTE mailing address.
Letters from banks, government agencies, customers, suppliers, family members and other senders can all be delivered to this address.
Mail can also be redirected from an existing address.
⸻
2. Mail arrival
As soon as a letter arrives:
The mail item is registered.
The outside of the envelope is photographed or scanned.
The customer receives an email notification.
An envelope preview becomes available in the customer’s online mailbox.
At this stage, the envelope remains unopened.
⸻
3. Customer decides what happens
Customers remain in full control of every mail item and can choose the next action for each individual letter.
Available options may include:
Open and scan the contents
Keep the envelope unopened
Archive the original document
Securely shred the original
Forward the physical mail to another address
⸻
4. Letter scanning
If scanning is requested, the envelope is carefully opened and every page is scanned.
The scanned document is uploaded as a searchable PDF.
Customers can then:
Read documents online
Download files via email
Store documents digitally
⸻
5. Digital archive
Scanned documents remain securely stored for future reference.
Physical originals may be archived for a period of time or forwarded or securely destroyed according to the customer’s instructions and service plan.
⸻
Main Features
Digital Mailbox
A dedicated mailing address that receives physical postal mail on behalf of the customer.
⸻
Mail Notifications
Customers receive notifications whenever new mail arrives, eliminating the need to manually check a physical mailbox.
⸻
Envelope Preview
Before deciding what to do, customers can view the outside of each envelope to identify:
Sender
Return address
Priority
Type of correspondence
⸻
On-Demand Letter Scanning
Only the mail selected by the customer is opened and scanned, allowing complete control over mail processing.
⸻
Searchable PDF Documents
Scanned documents are processed fully searchable and easy to retrieve.
⸻
Secure Physical Archive
Mail is organised into a secure physical archive where documents can be searched, downloaded and managed whenever needed.
⸻
Worldwide Mail Forwarding
Original documents can be forwarded anywhere in the world whenever physical copies are required.
This is particularly useful for:
Passports
Certificates
Contracts
Legal documents
Government correspondence
⸻
Secure Shredding
After successful digitisation, customers may request the secure destruction of original documents, reducing paper storage and improving document management.
⸻
Who Uses MYPOSTE?
MYPOSTE is designed for a wide range of customers.
Individuals
Frequent travellers
Expats
Digital nomads
Overseas residents
Privacy-conscious users
Businesses
Start-ups
Small and medium-sized businesses
Consultants
Freelancers
International companies
Remote teams
Businesses adopting paperless operations
⸻
Key Benefits
Access Mail Anywhere
Customers can securely access their mail from:
Desktop computers
Laptops
Tablets
Smartphones
⸻
Faster Access to Important Documents
Important correspondence becomes available digitally shortly after processing, reducing delays associated with physical mail.
⸻
Paperless Administration
Digital mail management significantly reduces the need for paper filing and physical storage.
⸻
Better Organisation
Digital documents are easier to:
Categorise
Search
Archive
Retrieve
Share
⸻
Supports Remote Working
Businesses no longer require someone to be physically present to receive and open incoming mail, making MYPOSTE well suited to distributed teams and flexible workplaces.
⸻
Business Continuity
Mail continues to be received and managed regardless of whether staff are travelling, working remotely or operating internationally.
⸻
Typical Workflow
Mail arrives at MYPOSTE.
The envelope is registered and photographed.
The customer receives a notification.
The customer reviews the envelope preview.
The customer selects the preferred action.
If requested, the contents are scanned.
A searchable PDF is uploaded to the online mailbox.
The customer accesses the document online.
The original is archived, forwarded or securely shredded according to the customer’s instructions.
⸻
Common Use Cases
MYPOSTE is suitable for:
Receiving business correspondence
Managing company administration remotely
Accessing government letters while overseas
Handling tax documents
Managing legal correspondence
Maintaining a permanent mailing address
Operating a paperless office
Supporting international entrepreneurs
Receiving mail while travelling or living abroad
⸻
Overall Concept
MYPOSTE modernises traditional postal mail by combining a secure mailing address with digital document management. Physical mail is received, processed and transformed into searchable digital documents that can be accessed online from anywhere in the world. Customers remain in complete control of every mail item and decide whether each original document should be archived, forwarded or securely destroyed.
Start with a trusted virtual office Singapore setup here.